Some organisations include trigger points in their absence policy, where a procedure or conversations are automatically started when absence reaches a certain level. Some organisations use measurements like the Bradford Factor to distinguish between short term frequent absence and long-term absence.
With clear monitoring you can manage any problem areas and stay in control. You will be able to address problems at an earlier stage and this can reduce frustration and the level of absence.
Have a clear policy on how you will manage any long-term or short-term absences. Be clear about how and when people need to report any absence and what is acceptable and not acceptable. Be clear about what payments will be made if someone is absent.
Clearly communicate your rules around absence. This will also include absence that may be related to a bereavement (compassionate leave), or jury service leave or other non-sickness related absences.
Managing absence may also necessitate the need to take medical advice (e.g. from Occupational Health) to help you make informed decisions.
Ultimately, if an individual is not capable of performing their job role and fulfilling their contract of employment, due to sickness absence or an underlying medical condition, you can take appropriate action.
Frequently asked questions
Yes. BUT, depending on the reasons for absence and their length of service, there will be important procedures to follow before you can fairly dismiss someone. Read the guidance on medical capability for more guidance.
If someone does not attend work and does not follow your absence notification procedures, this will generally be considered as unauthorised absence. This is a conduct issue as they have failed to notify you or attend work. Read the guidance on unauthorised absence for more details and guidance.
As a minimum you must pay them SSP (statutory sick pay) if they qualify (see HMRC for details). If you have a company sick pay scheme you will also need to pay them in line with this. This will normally be detailed in the contract of employment.
Case Study - Managing Absence
This case study show how managing absence can have a considerable impact on the business. It can save money and also ensure that employees are not put under undue workloads, which could then be a further catalyst for increased absence.Read More